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This document summarizes the policies of our support and maintenance service for Verba Technologies software solutions. We always focus on excellent customer service and are committed helping our partners and customers achieve the most out of their technology investments.
The extensive support and maintenance service provided by Verba Technologies includes the following (see the detailed definition of the individual components and terminology further below):
multi-channel contact options during business hours
major and minor release upgrades to our software solution
second and third level support
We understand that organizations have their own system support philosophy and infrastructure and may require special arrangements. If needed, Verba Technologies will be happy to accommodate these requirements and work together to develop a detailed support agreement.
Verba Technologies provides a standard software warranty according to the standard End User License Agreement.
Support cases can be reported by phone, email or through our support site. On-site support is also available for a per-case fee or based on a modified support contract.
(P1 and P2 must be logged via this portal)
The support portal is available 24/7 anywhere in the world. It provides an extensive self-service framework to troubleshoot and solve support issues by searching the knowledge base and online product documentation. Customers and partners can submit support cases through the portal (staffed from 9 AM to 5 PM (CET, EST) on workdays)).
Support by email
E-mail address staffed in business hours (from 9 AM to 5 PM (CET, EST) on workdays).
Support by phone
Staffed in business hours (from 9 AM to 5 PM (CET, EST) on workdays).
+1 (201) 546-9203
On-site support is only available if no remote access is provided or the problem cannot be solved remotely. On-site support fee is not included in the initial support fee; it is always calculated on standard support fees. If customer is unable to provide remote access onsite support will be considered, on a case by case basis, but is subject to additional fees and is not subject to normal response times.
When an issue is reported, Verba Technologies support team will:
Make all efforts to immediately resolve the issue
If an issue cannot be resolved immediately, support either request further information or informs the customer of a callback time with an issue update
Log all issues in Verba Technologies trouble reporting/ticketing system for tracking and analysis of possible trends
When reporting an issue, we request the customer supply the following information:
Name, phone number, and email address
The date and time at which the issue occurred
A detailed description of the issue, with software versions
Software Version Updates
As an innovator, Verba Technologies is committed to continuously providing application software enhancements and maintenance releases in response to new opportunities and challenges. Verba Technologies aims to offer its customers unconditional access to these releases. Depending on the service option selected, you can obtain the latest application maintenance and minor releases in addition to major software version releases.
The service includes the following:
Minor release upgrades (or patches) to our software product on request, publicized to our customers
Major Application Software Releases that significantly enrich the functionality of the product and are provided to the customer at no additional charge. Such updates are limited to Application Software releases that have been validly licensed and either purchased separately or included in and covered under a valid, continuous maintenance contract
These services usually do not include the installation or configuration of the updates
Support Level Definitions
Zero Level Support
Whenever a 3rd party product is involved, Verba Technologies support service assumes zero level support. When a Verba Technologies software product is involved, the Verba Technologies support team will troubleshoot the software. Once the issue is determined to reside in the 3rd party product, the Verba Technologies support team will contact the 3rd party for resolution. Please note Verba Technologies support team is not able to support any 3rd party product.
First Level Support
The ability to provide general product information (pre-sales and post-sales), Software configuration, installation, and upgrade support; collect relevant technical problem identification information; resolve known problems, provide basic internetworking troubleshooting expertise; provide basic support on the standard protocols and features; Capture network traces, provide regular problem resolution status reports to the End User; maintain knowledge of the End User's network.
Second Level Support
The ability to resolve the majority of complex configuration problems by troubleshooting and simulation; software problems; determination of product specification defects; provide lab simulation and interoperability and compatibility testing for new software releases prior to being deployed into an End User’s production network; define an action plan for troubleshooting / resolution; provide advanced support on all protocols and features; have the ability to analyze traces, diagnose problems remotely and provide Verba Technologies with complete steps to reproduce a problem; test in lab before deployment of possible fix.
Third Level Support
Resolving unknown problems such as problems reported to Verba Technologies’ support team for the first time in which no documentation exists on the problem; Resolving problems associated with an identified bug that is not yet published; fixing or generating workarounds for software bugs and troubleshooting bugs that were not diagnosed or resolved during Second Level Support.
Tools used by our support team
During the course of providing support services, our support team may ask the customers’ representative to use some of the tools listed in the following table. We may only be able to provide a lower level support service if it is not possible for our engineer to use these tools.
Verba Log and Configuration Collector
This tool collects troubleshooting related information from a Verba server and packs it into a compressed file. The tool is part of the Verba Web interface. For further information please see Log and Configuration Collector
This command line utility is able to collect and store network traffic, without analyzing it. In certain cases, error situations can only be recreated in our lab, if traffic log is sent to our support center. Our team deletes all such files from our systems as soon as the file is processed by our engineers.
Remote Login Session
This provides case-by-case remote screen control for our support team. Using WebEx, SfB/Lync or LogMeIn Rescue screen sharing, your engineer can hand temporary control to our engineer to relevant servers for the period of the support session. For security reasons, this process will only be followed if you have contacted the support number.
Severity Description and Response Times
The following table summarizes our support guidelines for case response and resolution.
Priority / Severity
P1 / Urgent
Production system down
Critical impact to business operations
No workaround available
Issue response targeted at 2 hours
Issue resolution is targeted for 4 hours
P2 / High
System severely degraded
Significant Impact to business operations
No workaround available
Issue response targeted at 4 hours
Issue resolution is targeted for 8 hours
P3 / Normal
System functionality degraded
Business operations noticeably impaired
Customer in frequent contact
Issue response targeted at 8 hours
Issue resolution is targeted for 48 hours
P4 / Low
Installation, upgrade, or configuration assistance
General product information
Issue response targeted for 2 business days